It’s structured for efficiency, accountability, and transparency, while being simple enough to apply to barangay-level or municipal-level projects.
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🏗️ Framework for Direct-Hire LGU/Barangay Projects (Without Contractors)
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🧭 I. Organizational Chart
LGU Mayor / Barangay Captain
│
▼
Project Steering Committee
(Oversight & Decision-Making)
│
┌──────────────────────────────┐
│ │
▼ ▼
Project Manager Project Engineer
(Admin Head) (Technical Head)
│ │
▼ ▼
Procurement Officer Site Supervisor / Foreman
│ │
▼ ▼
Bookkeeper / Payroll Officer Local Workers
│ │
▼ ▼
Transparency Committee (Barangay Citizens / NGO Reps)
(Monitoring & Reporting)
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⚙️ II. Role Descriptions
1. Mayor / Barangay Captain
• Approves budget allocation and project plan.
• Signs off on procurement and completion reports.
• Chairs the Project Steering Committee.
2. Project Steering Committee
• Members: Barangay Captain, Treasurer, Secretary, Project Engineer, and one community representative.
• Role: Decision-making body that ensures compliance with LGU policies and timelines.
• Meets weekly or bi-weekly for updates.
3. Project Manager (Administrative Head)
• Oversees schedules, manpower, and supplies.
• Keeps records of materials, deliveries, and worker attendance.
• Coordinates between engineer, procurement, and bookkeeper.
• Posts updates and photos to the transparency website.
4. Project Engineer (Technical Head)
• Ensures the work meets engineering standards.
• Creates project plans, material estimates, and progress reports.
• Conducts daily inspections and quality checks.
• Approves work accomplishments before payments.
5. Procurement Officer
• Handles purchasing of materials following LGU procurement rules.
• Gets 3 quotations for every purchase and records them publicly.
• Coordinates with suppliers and ensures delivery verification.
6. Bookkeeper / Payroll Officer
• Prepares payroll for local workers based on attendance and engineer-approved work output.
• Manages petty cash and liquidations.
• Uploads payroll summaries (no sensitive info) to the transparency portal.
7. Site Supervisor / Foreman
• Directly supervises local workers at the project site.
• Ensures safety, daily output, and cleanliness.
• Reports daily progress to the project engineer.
8. Local Workers
• Perform labor tasks based on assigned work (concreting, digging, masonry, etc.).
• Report to the foreman.
• Encouraged to participate in local job rotations to spread benefits.
9. Transparency Committee
• Members: 2–3 barangay residents, one NGO representative (if available), and a barangay kagawad.
• Role: Independent community oversight — monitors materials, attendance, and progress.
• Posts findings publicly on the bulletin board and online.
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🔄 III. Workflow (Step-by-Step Process)
A. Planning Phase
1. Engineer drafts project design, material estimates, and timeline.
2. Steering Committee reviews and approves.
3. Project details are posted publicly (budget, scope, target completion).
4. Local hiring is announced — prioritizing residents.
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B. Mobilization Phase
1. Project Manager and Procurement Officer secure materials and tools.
2. Engineer verifies materials on-site before work starts.
3. Foreman organizes work teams (masonry, labor, logistics).
4. Transparency Committee verifies that all hired workers are legitimate locals.
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C. Implementation Phase
1. Daily work supervised by Foreman and Engineer.
2. Engineer checks quality of each stage (e.g., formworks, concrete mix).
3. Project Manager logs daily attendance and material usage.
4. Transparency Committee conducts random on-site checks.
5. Progress and expenses are uploaded weekly to the website.
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D. Payroll & Reporting
1. Foreman submits attendance and output sheet to Engineer.
2. Engineer certifies completion % → Bookkeeper computes pay.
3. Project Manager releases pay (via GCash/bank) and logs transaction.
4. Payroll summaries (no personal data) are published online for transparency.
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E. Monitoring & Completion
1. Transparency Committee conducts final inspection.
2. Engineer and Steering Committee certify project completion.
3. Accomplishment report and before/after photos uploaded to website.
4. Community feedback form activated for public review.
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📊 IV. Transparency Tools
To keep the process open and corruption-free:
• 📋 Public posting of:
• Budget breakdown
• Work schedule
• List of local hires (first name + barangay only)
• 📷 Weekly photo updates and GPS-tagged progress shots
• 🧾 Digital dashboard showing % completion
• 📁 Downloadable accomplishment reports
• 🧠 Optional citizen hotline for feedback or complaints
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🧩 V. Key Efficiency Principles
• Pay by accomplishment, not just attendance.
• Separate duties: the one who buys isn’t the one who pays.
• Weekly updates: short progress meetings prevent delays.
• Community visibility: all updates posted both onsite and online.
• Simple templates: use checklists and forms everyone can follow.
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